Whereas PowerPoint for Mac uses QuickTime to handle audio and video, the Windows version uses built-in Windows functions, which greatly limits the number of file types that can be viewed on both platforms (only a few, like MPEG and AVI can be handled on both). Free PowerPoint Video Converter can help u convert PowerPoint to avi, easy-to-use, freeware, no time limited, but only work on Windows, hope this info can help u.
FonePaw - Solution - Converter - Insert Video Formats in PowerPoint
It is a great way to make your presentation more attractive for audiences if you can insert or embed a video into your PPT. However, you may receive a 'PowerPoint cannot insert a video from the selected file' error message when you try to insert an video or movie in PowerPoint 2016, 2013, 2010, 2007, 2003 or the lower version. This issue occurs mainly because the format of the video that you want to insert is not friendly for PPT.
But what's the best video format for PowerPoint and how to convert a video to the format that can be embedded in PowerPoint? Keep on reading and this article will tell you.
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Part 3: Powerpoint Cannot Play Media, What to Do?
Part 1:Best Video Formats for PowerPoint
The best video formats for PPT can be varied depending on what version of PowerPoint and what computer system you are using. Here is the details:
1. Best Video Format for PowerPoint 2013 or Later in Windows
In PowerPoint 2013 or later, you can add videos in formats of ASF, AVI, MP4, M4V, MOV, MPG, MPEG, SWF, and WMV. However, if your computer doesn't install according video and audio codec, the video embed may cannot playback. For the best video playback experience,
If you are using a Windows 8 or Windows 10 computer, we recommend you to add .mp4 videos encoded with H.264 video and AAC audio to PowerPoint 2013 or later;
If you a Windows 7 or Windows Vista or Windows XP computer, we strongly recommend you to insert WMV or MPEG-1 videos.
2. Best Video Format for PowerPoint 2010 in Windows
Video formats that work with PowerPoint 2010 in Windows include ASF, AVI, MPG, MPEG, SWF and WMV. Also, for the best playback experience, you'd better insert an video in WMV or MPEG-1 format to PowerPoint 2010.
3. Best Video Format for PowerPoint 2007 in Windows
Video formats that work with PowerPoint 2007 in Windows include ASF, AVI, MPG, MPEG and WMV. That's why you can't play MP4 in PowerPoint 2007/2003/2002/2000/97/95.
4. Best Video Format for PowerPoint 2011/2016 on Mac
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Video formats that work with PowerPoint 2011 include MPEG4, MPG, AVI, MOV, QT, and SWF. Since whether you are using OS X 10.9 Mavericks, 10.8 Mountain Lion, 10.7 Lion or 10.6 Snow Leopard, MP4 is the native playback format, so MP4 is granted the best video format for PowerPoint 2011 and the future PowerPoint 2016.
Summary: Is there a format that works both on Windows and Mac? Sure! From the list above, you'll find that the MPG (MPEG-1) video is compatible with PPT both on PC and Mac.
Part 2: How to Convert Video to Embed in PowerPoint on Windows/Mac
To embed video into PowerPoint without any trouble, you can convert videos to MPEG-1. FonePaw Video Converter Ultimate can help you have this job done. As a processional video converter, FonePaw video Converter can convert your videos to PowerPoint compatible formats like MP4, SWF, WMV, AVI, ASF, and MPG (MPEG-1). Besides converting videos to PowerPoint, this software also helps to convert other video and audio formats, such as converting AVI to MP4 and converting M4A to MP3.
Now, download FonePaw Video Converter Ultimate and run it.
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1. Add source video to the program
Click 'Add File(s)' button to upload the video file you want to embed to PowerPoint to the program. You can upload them in batch.
2. Set PPT supported video format
Click the drop-down button on the right side of the 'Profile' button to select PowerPoint supported 'MPEG-1 Video (*.mpg)' as output format from 'PowerPoint' category. You can also check part 1 again and choose other PPT supported video formats that in line with your computer and powerpoint version.
3. Convert video to PPT format
Click 'Convert' button to finish converting video to PowerPoint MPEG-1 or WMV or MP4.
4. Insert and Play MP4 in PowerPoint
After the conversion, simply click 'Open Folder' to get the converted video. Then open PowerPoint and insert the video to your powerpoint
Besides being a PowerPoint Video Converter, FonePaw Video Converter Ultimate is also an Adobe Media Converter, iPad Video Converter and Android Video Converter. Thereby, don't hesitate to download it to solve all your video and audio format issues.
Part 3: Powerpoint Cannot Play Media, What to Do?
Some users reported that after sending out the presentation, the recipients can not play the video/audio embeded. This is probably caused by a codec problem - the media file on the presentation is based on a codec that is unavailable on the recepients' computer. To solve the unavailable codec problem on powerpoint 2016/2013/2010:
Select Info on the File tab;
If the media inserted might have compatibility issues when played on another device, the Optimize Compatibility option will pop up.
Click Optimize Compatibility and the PowerPoint will begin to improve the media file.
Note:
Embedded subtitles and alternate audio tracks will be lost in this optimization process.
If you can not play media in the presentation that you receive, you could install a third-party media decoder and encoder filter, such as ffdshow or DivX to solve the problem.
Since compatibility optimization will erase the subtitiles and alternate audio tracks, you may want to use FonePaw Video Converter Ultimate to convert the media to supported format before inserting the video in the presentation
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If you need to create presentations on the Mac and move them to the PC (or vice versa), this is a good place to start. And this is just a start. We'll add more info as we learn more.
And we'll point you to other good sources of information. For example, Jim Gordon's excellent PC to Mac and Back page on OfficeForMacHelp.com
PowerPoint Versions
Before we start, consider that you'll be dealing with different versions of PowerPoint as well as different platforms. This is mainly about PC/Mac issues, so we won't take PowerPoint version differences into account here other than this general set of rules:
We'll ignore versions of PowerPoint prior to 98 (Mac) and 97 (Windows).
PowerPoint 97 (Windows) is very much like PowerPoint 98 (Mac).
PowerPoint 2000 (Windows) has no equivalent on Mac, but it only added a few new features to PowerPoint 97. For all practical purposes, you can consider PowerPoint 97 and 2000 (Windows) and PowerPoint 98 (Mac) pretty much the same.
PowerPoint 2002 (Windows) and PowerPoint 2001 (Mac) both added multiple masters and a lot of other new features and bring the Mac and PC versions into rough equivalence again. 2002/2003 also have motion path animation, supported by the PowerPoint 2003 viewer. Mac PowerPoint versions can't create motion path animations but beginning with PowerPoint 2004 for Mac, presentations with motion path animations created on Windows can be viewed properly on the Mac.
PowerPoint X (Mac) is roughly equivalent to PowerPoint 2002 (Windows) again. It's the first PowerPoint version that's fully compatible with OS X.
PowerPoint 2004 (Mac) adds a few new features and better support for the multiple masters and animations on the equivalent Windows versions (PPT 2002 and 2003).
PowerPoint 2008 (Mac) and PowerPoint 2007 (Windows) are again approximate equivalents. Both use the new Office XML file formats.
PowerPoint 2011 (Mac) and PowerPoint 2010 (Windows) are once again approximate equivalents, and use the same Office XML file formats as 2008 and 2007.
PowerPoint Viewers
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The PowerPoint 97 Viewer for Windows is effectively the same as PowerPoint 97 (Windows) without VBA.
The PowerPoint 2003 Viewer for Windows is effectively the same as PowerPoint 2003 (Windows) without VBA.
The PowerPoint 2007 Viewer for Windows is the same as the PowerPoint 2003 Viewer plus additional compatibility software that allows it to convert PowerPoint 2007 files to 2003 format and open them.
The Mac Viewer is effectively the same as PowerPoint 98 (Mac) without VBA, so the PowerPoint 97 (Windows) and PowerPoint 98 (Mac) viewers are roughly identical. The Mac Viewer runs only under Mac OS 9 and earlier or in Classic mode, meaning that they no longer work at all in modern versions of MacOS X. There's no later Mac viewer version.
File Formats
PowerPoint 97 through 2003 (Windows) and PowerPoint 98 through 2004 (Mac) share the same file format. They can all open one another's files.
PowerPoint 2007 (Windows) and 2008 (Mac) introduced a new file format based on XML. PowerPoint 2007/2010/2008/2011 can open files from earlier versions and save back to the earlier formats, but it's wise to test with your particular presentation; some features look the same when 'backsaved' but become uneditable.
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File compatibility exceptions:
Windows versions since 2002 can apply password protection to files. Mac PPT 2011 can open password-protected files, but prior versions can't.
All Windows versions can embed fonts. Mac versions can open files that contain embedded fonts but cannot use the fonts.
PowerPoint 2004 for Mac and later include a new feature that is designed to alleviate many of the common headaches in optimizing presentations for other versions and other platforms. This new Office-wide feature is called Compatibility Report, and can be accessed easily from PowerPoint from the Tools menu.
If you create on Mac, then move to PC
Don't use overly long filenames for your files and avoid punctuation characters other than dashes ( - ) and underscores ( _ ). Avoid spaces too. Use underscores instead of spaces or use CamelCasingToDistinguishWords. Upper/lower case doesn't matter to Mac or PC, though you'll want to be aware of it if you do much work in Terminal on the Mac, where it can make a difference. But if you know what to do in Terminal, you already knew that.
Use the appropriate extension ... the part after the period ... in your filenames. If you're saving from PowerPoint 2007/2008/2010/2011 format, use .PPTX, .PPSX, .PPTM etc. If you're saving to an earlier version format or saving from an earlier version, use .PPT or .PPS .
Quicktime-compressed images won't work on the PC. Don't copy/paste images into PowerPoint. Use Insert, Picture, From File instead. Use JPG or PNG formats for images.
Quicktime movies seldom work on PCs. Use MPEG or AVI instead. The one exception: if Quicktime and PowerPoint 2010 are installed on the PC, Quicktime movies will play.
Links to external graphics files will break. Embed all graphics.
Links to most media files will break UNLESS you copy the media file to the folder where the PowerPoint file is, and only then insert it. See Links break when I move presentation for more information.
Check Format, Replace Fonts to see what fonts are used in your presentation. You can safely count on Arial, Times New Roman, Courier and Symbol being present on every PC. Tahoma and Verdana will be there on any PC with Office 97 or later, but may not be there if the PC has only the free PowerPoint Viewer. Remember, Mac versions of PowerPoint can't embed fonts or use embedded fonts.
Use only RGB color for your PowerPoint graphics. PowerPoint will convert CMYK or Pantone colors to RGB anyway. It's better to do it yourself so you can control the conversion. In case that's not a convincing argument, try this: PowerPoint may substitute a red X for CMYK graphics. Ouch. Stick with RGB.
Ungroup, then regroup imported graphics to convert them to PowerPoint shapes. Do the same to inserted charts if you don't need them to be editable on the other platform.
Don't squeeze your text too tightly into placeholders. Font substitution and slight differences in text rendering on Mac vs PC can cause your text to get truncated or spill out of too-tight text boxes.
If you create on PC then move to Mac
Don't use overly long filenames for your files and avoid punctuation characters other than dashes ( - ) and underscores ( _ ). Avoid spaces too. Use underscores instead of spaces or use CamelCasingToDistinguishWords. Upper/lower case doesn't matter to Mac or PC, though you'll want to be aware of it if you do much work in Terminal on the Mac, where it can make a difference. But if you know what to do in Terminal, you already knew that.
Use the appropriate extension ... the part after the period ... in your filenames. If you're saving from PowerPoint 2007/2008/2010/2011 format, use .PPTX, .PPSX, .PPTM etc. If you're saving to an earlier version format or saving from an earlier version, use .PPT or .PPS .
Ungroup, then regroup imported graphics to convert them to PowerPoint shapes. Do the same to charts if you don't need them to be editable on the other platform.
Links to external graphics files will break. Embed all graphics.
Links to most media files will break UNLESS you copy the media file to the folder where the PowerPoint file is, and only then insert it. See Links break when I move presentation for more information.
Don't use WMV (Windows Media Player) files for movies or sounds. AVI or MPEG are better choices. WMP9 for Mac FAQ explains why and offers some workarounds. Several knowledgeable Mac users have suggested third party products such as Flip4Mac to enable Windows Media Player files on Mac.
Watch your fonts. Check Format, Replace Fonts to see what fonts are used in your presentation. You can safely count on Arial, Times New Roman, Courier and Symbol being present on most Macs. Tahoma and Verdana will be on any PC with Office installed, but may not be present if the Mac has only the free PowerPoint Viewer. Mac versions of PowerPoint can't use embedded fonts.
Don't squeeze your text too tightly into placeholders. Font substitution and slight differences in text rendering on Mac vs PC can cause your text to get truncated or spill out of too-tight text boxes.
X-Platform in either direction, PC to Mac or Mac to PC
Embedded objects (Word tables, Excel charts/sheets, graphs, etc.) may not translate well. Wherever possible, use the tools built into PowerPoint (ie, PowerPoint's table editor in PPT2000 and up on PC, PPT-X and up on Mac) rather than objects created in external programs.
If you must use objects from external apps, ungroup then immediately regroup them before you send them to the other platform. This converts them to PowerPoint shapes. If they don't ungroup cleanly, it's a near-sure thing that they'd have caused problems on the other platform anyhow. Treat ungrouping as an Early Warning System.
Whereas PowerPoint for Mac uses QuickTime to handle audio and video, the Windows version uses built-in Windows functions, which greatly limits the number of file types that can be viewed on both platforms (only a few, like MPEG and AVI can be handled on both). More information on this here
Fonts are 'encoded' differently on PCs and Macs. That can cause some characters to change or disappear when your files move between platforms. See Mac vs. PC Character Encoding for more information and a PDF that includes a chart comparing the two encoding systems.
Slide Shows - when you view a Kiosk Mode slide show on the PC, you can use the Tab key to move from one hyperlink to the next and the Enter key to activate the hyperlink. This doesn't work on Mac.
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